Guidelines to Project Report

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University of Ilorin, Mechanical Engineering Department, Technical report 2008-06 Aweda, J.O and Lasode O.A A GUIDE TO REPORT WRITING IN ENGINEERING J. O. Aweda and O. A. Lasode Mechanical Engineering Department, University of Ilorin, Ilorin, Nigeria 1.0 INTRODUCTION Report writing is one of the primary professional responsibilities of the practicing engineer. The presentation of final report of any project is not just a formality but also a primary product of the effort of the reporter's prof
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  University of Ilorin, Mechanical Engineering Department, Technical report 2008-06Aweda, J.O and Lasode O.A  1 A GUIDE TO REPORT WRITING IN ENGINEERING J. O. Aweda and O. A. Lasode Mechanical Engineering Department,University of Ilorin, Ilorin, Nigeria   1.0 INTRODUCTION Report writing is one of the primary professional responsibilities of the practicingengineer. The presentation of final report of any project is not just a formality but also aprimary product of the effort of the reporter's professional abilities. Report is often thebasis for the evaluation of the work done by the engineer. Report also serves a secondaryfunction of giving information to those in need of such information. The format required of a report depends on the type of report being presented. Oni [1] in his work presented anoverview of how agricultural engineering research project report should be presented.There are different types of engineering reports. These include project report, commissionproject report etc. Whichever type of report being presented, it must speak on its own.Report should be subjected to review by a number of readers before the final submission ismade. During review, it is subject to critical analysis. Before starting to write areport, make sure that the goal and scope are well defined. This is to make sure that thereport adequately addresses the main points of the report. The report should be as short,concise and straight to the point as possible. The value of a report does not depend on itslength but on its accuracy and clarity of its content. Each section of the report has aspecific function and the writer must meet minimum requirements. If each section iswritten so that it performs its intended function, the final report will be a clearly andefficiently written report. 2.0 CONTENT OF PROJECT REPORT A typical report format should follow the pattern below:  University of Ilorin, Mechanical Engineering Department, Technical report 2008-06Aweda, J.O and Lasode O.A  2 1. Title page2. Approval page3. Dedication4. Acknowledgement5. Abstract6. Table of Contents7. List of Tables8. List of Figures9. Nomenclature10. Main body of the Report11. References12. Appendices (optional, depending on the nature of the project) 3.0 GUIDELINES FOR WRITING THE COMPONENTS OF THE REPORT3.1 Title Page The name of the institution is written first followed by the title of the report, name of theauthor and the purpose for which the report is submitted. The title of the report should bebrief (not more than 20 words) and it should accurately reflect the content of the report.Example of title page is shown in figure 3.1. 3.2 Approval Page The name of the Institution, the Department and a statement by the writer is written. Astatement by the writer stating his name and the topic is required here. The names of theproject supervisor, the Head of Department and possibly the External Examiner to sign thereport with dates also appear here. An example of approval page is shown in figure 3.2.  University of Ilorin, Mechanical Engineering Department, Technical report 2008-06Aweda, J.O and Lasode O.A  3 3.3 Dedication The project report may be dedicated to anyone who has endeared himself or herself to thewriter. This could be to a friend, family member, or loved one whether living or deceasedwho possibly has made an impact to the person in the process of writing the report.Dedication can also be towards bringing awareness to certain events or situations aroundthe world. Dedication is however optional. An example of dedication is shown in figure3.3. 3.4 Acknowledgements This is the page in which the writer expresses appreciation for the assistance andencouragement received from various individuals and organizations while working on theproject. They include those who made technical and financial contributions or helped toinfluence the work positively. Acknowledgement of institutions and individuals who madefacilities available at any stage of the project gives the report some credibility. An exampleof acknowledgements is shown in figure 3.4. 3.5 Abstract The abstract is as an overview, synopsis or summary of the report. This is often written lastafter the main body of the report is completed, as its purpose is to provide a summary of the report’s essential information.Abstract, as presented by Olorunmaiye [2] should contain the following elements:* A statement of the engineering problem attempted to solve,* An explanation of the approach or methodology to solving the problem,* The main finding i.e. Results,* The main conclusion,* Applications of the findings, and* The abstract should not exceed 200 words in a single paragraph.  University of Ilorin, Mechanical Engineering Department, Technical report 2008-06Aweda, J.O and Lasode O.A  4 Abstract is used to decide whether or not the content of the report is relevant and foracademic purposes. It allows researchers to quickly review literature and significantfindings on a particular topic. An example of abstract is shown in figure 3.5. UNIVERSITY OF ILORINSAND CASTING OF AN IMPELLER BLADEBYBABA, KOLAWOLE ALIYUA PROJECT REPORT SUBMITTED TO THE DEPARTMENT OFMECHANICAL ENGINEERING IN PARTIAL FULFILLMENT OF THEREQUIREMENTS FOR THE AWARD OF BACHELOR OF ENGINEERINGDEGREE IN MECHANICAL ENGINEERINGILORIN, NIGERIAOCTOBER 2008Figure 3.1 Example of title page  
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