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SAP ECC 6.00 August 2007 English J09: Travel Management Building Block Configuration Guide SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany SAP Best Practices Travel Management: Configuration Guide Copyright © Copyright 2007 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed b
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  SAP ECC 6.00August 2007English J09: Travel Management SAP AGDietmar-Hopp-Allee 1669190 Walldorf Germany Building Block Configuration Guide  SAP Best Practices Travel Management: Configuration Guide Copyright © Copyright 2007 SAP AG. All rights reserved.No part of this publication may be reproduced or transmitted in any form or for any purpose without theexpress permission of SAP AG. The information contained herein may be changed without prior notice.Some software products marketed by SAP AG and its distributors contain proprietary softwarecomponents of other software vendors.Microsoft, Windows, Outlook, Excel, and PowerPoint are registered trademarks of MicrosoftCorporation.IBM, DB2, DB2 Universal Database, OS/2, Parallel Sysplex, MVS/ESA, AIX, S/390, AS/400, OS/390,OS/400, iSeries, pSeries, xSeries, zSeries, System i, System i5, System p, System p5, System x,System z, System z9, z/OS, AFP, Intelligent Miner, WebSphere, Netfinity, Tivoli, Informix, i5/OS,POWER, POWER5, POWER5+, OpenPower and PowerPC are trademarks or registered trademarks of IBM Corporation.Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarksof Adobe Systems Incorporated in the United States and/or other countries.Oracle is a registered trademark of Oracle Corporation.UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group.Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarksor registered trademarks of Citrix Systems, Inc.HTML, XML, XHTML, and W3C are trademarks or registered trademarks of W3C®, World Wide WebConsortium, Massachusetts Institute of Technology.Java is a registered trademark of Sun Microsystems, Inc.JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technologyinvented and implemented by Netscape.MaxDB is a trademark of MySQL AB, Sweden.SAP, R/3, mySAP, mySAP.com, xApps, xApp, SAP NetWeaver, and other SAP products and servicesmentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AGin Germany and in several other countries all over the world. All other product and service namesmentioned are the trademarks of their respective companies. Data contained in this document servesinformation purposes only. National product specifications may vary.These materials are subject to change without notice. These materials are provided by SAP AG and itsaffiliated companies ( SAP Group ) for informational purposes only, without representation or warrantyof any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. Theonly warranties for SAP Group products and services are those that are set forth in the expresswarranty statements accompanying such products and services, if any. Nothing herein should beconstrued as constituting an additional warranty. © SAP AG Page 2 of 39  SAP Best Practices Travel Management: Configuration Guide Icons IconMeaning CautionExampleNoteRecommendationSyntax Typographic Conventions Type StyleDescription Example text  Words or characters that appear on the screen. These include fieldnames, screen titles, pushbuttons as well as menu names, paths andoptions.Cross-references to other documentation. Example text Emphasized words or phrases in body text, titles of graphics and tables.EXAMPLE TEXTNames of elements in the system. These include report names,program names, transaction codes, table names, and individual keywords of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Example text Screen output. This includes file and directory names and their paths,messages, source code, names of variables and parameters as well asnames of installation, upgrade and database tools. EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2 ) or the ENTER key. Example text Exact user entry. These are words or characters that you enter in thesystem exactly as they appear in the documentation.  <Example text>  Variable user entry. Pointed brackets indicate that you replace thesewords and characters with appropriate entries.   © SAP AG Page 3 of 39  SAP Best Practices Travel Management: Configuration Guide Contents Travel Management: Configuration Guide ...............................................................................61 Purpose ..................................................................................................................................62 Preparation ............................................................................................................................62.1 Prerequisites ...................................................................................................................62.1.1 Building Blocks ..........................................................................................................63 Configuration ..........................................................................................................................73.1 Maintaining General Settings ..........................................................................................73.1.1 Prerequisites for Travel Expenses ............................................................................73.1.1.1 Implement SAP Note 323742 ............................................................................73.1.1.2 Personal Action “ Set Up Travel Expense Mini Master” ......................................93.1.1.3 Number Ranges ...............................................................................................103.1.1.3.1 Number Ranges for Trip Numbers ..........................................................103.1.1.3.2 Number Ranges for Posting Runs ..........................................................113.1.1.3.3 Number Ranges for Trip Transfer Documents ........................................123.1.1.4 Travel Management Presettings .......................................................................123.1.1.4.1 Defining/Deleting/Restoring Trip Provision Variants ...............................123.1.1.4.2 Assigning Organizational Areas to Trip Provision Variants via FeatureTRVCT ...................................................................................................................133.1.1.4.3 Global Settings ........................................................................................133.1.1.4.4 Defining Statutory M/A Reimbursement Groups ....................................153.1.1.4.5 Defining Enterprise-Specific M/A reimbursement groups ........................153.1.1.4.6 Defining Statutory Trip Type ...................................................................163.1.1.4.7 Defining Trip Area ...................................................................................163.1.1.4.8 Defining Employee Grouping for Travel Expense Type ..........................173.1.1.4.9 Defining Period Parameter ......................................................................173.1.1.4.10 Defining Period .....................................................................................183.1.1.4.11 Enterprise-Specific Trip Type ................................................................183.1.1.4.12 Trip Activity Type (Travel Expenses Accounting) ..................................193.1.1.4.13 Trip Activity Types (Travel Planning) ....................................................203.1.1.4.14 Travel Expense Types for Individual Receipts ......................................203.1.1.5 Dialog Control...................................................................................................223.1.1.5.1 Defining Schema and Individual Field Control........................................223.1.1.5.2 Defining Trip Schema Description ...........................................................243.1.1.5.3 Defining Vehicle Type .............................................................................253.1.1.5.4 Defining Vehicle Class ............................................................................263.1.1.5.5 Default Values for the Dialog ..................................................................263.1.1.5.6 Setting up Field Control for Account Assignment Object via TRVCO .....273.1.1.5.7 Variable Layout for Account Assignment Objects ...................................27© SAP AG Page 4 of 39
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