Project Charter

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Project Charter M. K. J. Jayasri UWIC/MBA/MT/05/16 4/3/2012 Introduction Studio 3000DF was inaugurated by Mr. Dinuka Fonseka in the year of 1999. As an Organization Studio 3000DF engages in wedding video and photography and has become the leading company in the wedding trade for several years. The main reason for their flawless success is their unmatched service and quality. They are the ones who introduced the Story book wedding albums to the country which has now become the newest trend in
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  Project Charter M. K. J. JayasriUWIC/MBA/MT/05/164/3/2012  1 Introduction Studio 3000DF was inaugurated by Mr. Dinuka Fonseka in the year of 1999. As an Organization Studio3000DF engages in wedding video and photography and has become the leading company in thewedding trade for several years. The main reason for their flawless success is their unmatched serviceand quality. They are the ones who introduced the Story book wedding albums to the country which hasnow become the newest trend in the wedding trade.After their triumph in the wedding industry they stepped in to a new trade which is also relate to thewedding trade. 3000 cars which was launched by the management has a total range of luxury vehiclesespecially offered to the wedding transportations. This new idea boosted the revenue of the organization rapidly and also strengthened the name of “3000” in customers’ hearts .There new introduction to the trade is the wedding and event planning business which was started as “3000 Wedding and event planners”. This new dimension totally took over all the burden of the clients when it comes to organize a wedding or a celebration.Studio 3000DF has different offices in different places throughout the country mainly in the westernprovince but was lacking a head office where the customers can get all their wedding needs fulfilledunder one roof. This can also help to minimize costs and preserve time as well and give far moresatisfaction to the client.So, by thinking about the above positive advantages the management thought to step in to their next bigmove.  2 Project Charter Project Title: The project Management Studio projectProject Start Date: March 1, 2012 Project Finish Date: Aug 6.2012Budget Information: The firm has allocatedProject Manager: Janaka Mawella 0714443000, jmawella@gmail.comProject Objectives:To develop a new head office for studio3000, using modern technology and equipments with 3 different  businesses in one house to fulfill the customers’ expectations. From then onwards the company nameStudio3000DF will be changed in to “3000 (pvt) ltd” and under  this the business functions of , studio3000, 3000 cars and 3000 events and wedding planning will be operated.Approach:1.   Review internal and external templates and examples of project management documents.2.   Develop an understanding about the main features of the newly planned head office and itsfunctions and operations.3.   Survey and understand the best location to establish the building in the selected city of Bambalapitiya.4.   Occupy a four stored building for rent in the city of Bambalapitiya (Colombo) to establish thenew head office.Roles and Responsibilities: Name Role Position Dinuka Fonseka Sponsor Studio 3000, CEOJanaka Mawella Project Manager Studio 3000, ManagerTuan Mubarak Team Member Studio 3000, Asst ManagerTissa Divakara Team Member Studio 3000, ConsultantDhananjaya Dharmaratne Team Member Studio 3000, Consultant Summary of Project DeliverablesProject Management  –  related deliverables: Charter, Scope Statement, Work BreakdownStructure, schedule, status reports, final project report and any other documents required tomanage the project.Product related deliverables:1.   Survey: Survey about the required geographical characteristics to establish the headoffice. This survey will focus about the easy accessibility to the premises and the locationof the building since it is highly important to have the head office within the busiestplaces in the city.2.   Promotion: Promotion plan for the new head office will take place mainly throughestablishing bill boards, cut outs and banners in the city limits and in front of thepremises.3.   Meeting minutes: weekly and monthly meetings will take place during the project to havea clear idea whether everything is flowing fluently. These meetings will be taking placebetween the project team members and the managers and minutes of each meeting willthen be issued. 4.   Project benefit measurement plan: A project benefit plan will measure the financial valueof the newly established head office.    3 Project Scope Statement Project Title: The project Management Studio projectProject Start Date: March 1, 2012 Project Finish Date: Aug 6, 2012Budget Information: The firm has allocatedProject Manager: Janaka Mawella 0714443000, jmawella@gmail.comProject Justification:Dinuka Fonseka, CEO of Studio 3000DF, requested this project to assist the company in meetingits strategic goals. The new head office which is planned to be established at the heart of Colombo will be a novel experience for the customers since all their needs in weddingcelebrations and events can be fulfilled under a one roof with quick and better service.This will also help the organization to reduce costs and save valuable time of clients andeventually increase the turnover with more attraction towards the customers.The budget for this project is Rs.92, 91,000.00. The expected return and benefits are Rs.   60,000, 00.00   each year.Project Characteristics and Requirements:1.   The new Head Office will help the clients to fulfill all their needs when it comes towedding and event celebrations under one roof with a quicker and better service.2.   The building acquired for this purpose will be a four store building with state of the arttechnology accompanied with modern machineries to meet up the expected outputs of thecustomers.3.   Each floor will be separated to specific operations and functions of Studio 3000, 3000Cars and 3000 wedding planners. The ground floor is allocated for parking purposes.4.   The building should be positioned beside the main road (Galle road) enabling easy accessto the premises.5.   A big billboard should be put up in front of the building which needs to be visible to allthe people travelling towards the Gall road.6.   Cut outs and banners should be established at all main entrances to the Bambalapitiyacity.7.   The new head office should be properly linked among the three main business functionsto intensify their service.
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