PSII Project Report Guidelines BITS

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-1- A: GUIDELINES FOR THE PREPARATION OF A PROJECT REPORT A.1 INTRODUCTION A project report is one of the components of evaluation in Practice School. After the completion of a project, a student submits a report on the project carried out by him. This report is usually termed as project report. The weightage given to this component of evaluation is 25%. Writing a report is an art. It is a written presentation of the work, which tells about the project, method of attack, final results, etc. It
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  - 1 - A: GUIDELINES FOR THE PREPARATION OF A PROJECTREPORT A.1 INTRODUCTION   A project report is one of the components of evaluation in Practice School. After the completion of a project, a student submits a report on the project carried out by him.This report is usually termed as project report. The weightage given to this component of evaluation is 25%.Writing a report is an art. It is a written presentation of the work, which tells aboutthe project, method of attack, final results, etc. It is not a document, which is meant onlyfor the author. It is a valuable record, which is often referred to by persons working in thatarea. It is written to inform the reader and acquaint him with the results arrived at and theconclusions reached. It is therefore essential that the report is written and organized in sucha manner that a reader has no difficulty in understanding it.All the students who are doing the Practice School have already done a course inreport writing and comprehension. So there is no use telling them in detail what a report isand how to write it.Here in this note we give a format and a structure and certain guidelines on writinga report on a Practice School project or assignment. There are many forms of the report.We have chosen the one, which is usually called a ‘formal’ report. After considering allaspects involved, we have arrived at these guidelines, the format and structure. It istherefore expected that all the reports submitted by the PS students should conform to thesuggested format and structure. A.2 PHYSICALAPPEARANCE The size of the report should be such that it is easy to use, handle, and preserve thereport. Also, the writing should be such that a reader is able to read it with ease.For this purpose, please note the following: (a) Size 9” x 11”, which is called the quarto size and is usually known as the “thesissize”(A4). (b) Writing of the report  : The report should be written or typed in double space on one sideof the sheet and the pages should be numbered serially. (c)  Margin : About 1” on all the four sides of the sheet.  - 2 -(d)  No. of copies : One plus as many as the authors need in case of PS-I. In case of PS-II, itis 3+ as many as authors need. (e)  Distribution : PS-I: One to each author, if required. One to Practice School Faculty(Practice School Faculty will submit this copy to the Practice School Division).PS-II: One to each author, if required. One to the host organization, twoto PS faculty who will retain one copy and send one copy to the PS Division. For midsemreport one copy to the faculty. A.3 INNER MATTER    Apart from the top cover, the report should contain the following:(a)Cover page(outer, inner)(b)Acknowledgements(c)Abstract Sheet(d)Response Option sheet(e)Table of Contents(f)Introduction(g)Main Text(h)Conclusions and/or Recommendations(i)Appendices(if necessary)(j)ReferencesWe now elaborate these items in some detail. (a)Cover page(outer, inner) These are the first pages of the report. It should contain the title of the report,name(s) of the author(s), name of the organization and the name of the institute. Theformat of these pages should adhere to the specifications. Title should not exceed 100characters including blanks, etc.  - 3 - (b)  Acknowledgements There are many persons who may have helped a student during the work carried out by him in his project. It is one’s duty to acknowledge it and thank them for their help. Itis done on the fifth page of the report. Some prefer to do it at the end, but as far as possible, one should do it on the fifth page.Customarily, thanks are due to the following in the order given below:(i)Head of the organization(ii)Co-ordinator of the PS programme at the organization.(iii)Professional expert in charge of the project(iv)Practice faculty(v)Other persons(form the organization and/or outside the organization, etc)(c)  Abstract page This is the third page of the report. It is one of the important pages. Areader, on going through it, should be able to know what the project is, who wrote itand under whose supervision, what has been done (in brief), how it has been done,what the main results are, etc. A format of this page is given. Student should givetwo extra copies of this page duly filled.This page contains the abstract. Every report must have it. The abstract iswritten to allow the reader to determine what kind of information is given in thereport and to point out its key features. It is never intended as a substitute for thesrcinal document, but it must contain sufficient information to allow the reader toascertain his interest. The abstract should be concise. Only in unusual case should itcontain more than 200 words. The nomenclatures used should be meaningful, thatis, only standard terminology should be used. The response option sheet shouldfollow the title page.(d) Table of Contents The table of contents is in the same form as it is found in any book. Themain divisions as well as the subdivisions should be listed together with the number of thefirst page on which it appears. It actually serves as the list if addresses of each content(article).  - 4 - For example: CONTENTS page no. Introduction 51.1… 51.2… 6(e  ) Introduction In this the problem is introduced. So, the introduction should contain the purpose of the report, sufficient background material, including literature survey to present the reader a clear picture of the work. An outline of the work should also form a part of theintroduction.The purpose of writing the introduction is to arouse the curiosity of thereader in the report. Therefore, a proper and interesting introduction should include a brief history of the topic coupled with the statement of the immediate problem, the reasons for interest in it and a discussion of the method of attack or treatment. Generally, anintroduction is not more than one page. Therefore, a proper and interesting introductionshould include a brief history of the topic coupled with the statement of the immediate problem, the reasons for interest in it and a discussion of the method of attack or treatment.Generally, an  Introduction is not more than one page.(f)  Main Text  In this the work, the method of treatment and the results are presented. It may runinto one or more than one chapters/section under different headings and sub-headings.It contains the experimental work/data collection, the survey done, a description of activities, the results obtained/illustrations, the discussion and interpretations, etc.Significant discrepancies in results should be called to the reader’s attention, evenwhen it is admitted that no reasonable explanation can be offered. If the reader himself discovers these discrepancies which have not been mentioned, the technical credibility of the report will plummet!
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